Benefits and HR Coordinator - Clyde & Co

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Details

Description

12 month Fixed Term contract initially

Department: Human Resources, Benefits Team

The Team

The HR team in the UK consists of over 80 people. We have specialist teams in Recruitment, Graduate Recruitment and Management, Learning and Development, Systems and MI and Reward and Benefits. The Benefits team are based in the London offices working to deliver quality benefits provision to our fee earning and business services teams throughout the UK. The purpose of the Benefits Co-ordinator role is to provide dedicated support to the Benefits team working closely with the Benefits Manager and Senior Benefits Advisor and also to work collaboratively with other HR Coordinators within the HR Operations team.

The Role

We offer a competitive benefits package including Private Medical Insurance (PMI) and Dental insurance, Life Assurance, Group Income protection, health screens, Fitness and Wellbeing benefits to over 2,000 partners and employees.

The responsibilities of the Coordinator role will include but not limited to:

General

  • Provide administrative support and work closely with Benefits team members.
  • Daily monitoring of the Benefits Inbox, dealing directly with employee enquires and escalating where appropriate.
  • Maintain the PMI member data portal by adding new joiners, removing leavers and updating all address changes. Producing monthly reports for verification purposes.
  • Assist with updating the HR system, Select HR, to maintain accurate benefit details.
  • Process in a timely manner, all requests for Gym membership and claims made under our Fitness and Wellbeing benefit. Check and process monthly gym invoices for approval.
  • Assist with the new joiner and end of probation process to ensure eligible employees receive relevant benefit details.
  • Provide monthly data reports to advise various benefit providers of new joiners to the firm.
  • Provide admin support for the various annual renewals of all benefits.
  • Maintain and update benefits information and communications, including our brochures and our intranet, Clyde Connected.
  • Assist with potential ad hoc benefit projects.
  • Provide assistance to the wider HR Operations team.

Essential Skills & Experience

  • Strong attention to detail.
  • First class analytical, prioritisation, organisational and task management skills.
  • Strong interpersonal skills and the ability to create and maintain relationships with staff, managers and partners naturally and confidently.
  • Proactiveness and initiative and the ability to continually seek out ways to improve processes and procedures and share ideas.
  • Excellent judgement and reasoning skills.
  • Good understanding of the importance of confidentiality and sensitivity.
  • Team player, consultative and inclusive, prepared to travel to the London office when requested.
  • Strong IT skills, particularly Excel, Word and PowerPoint.
  • Human Resources experience is desirable but not essential.
  • Previous corporate/office experience.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations. The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

  • Technical Excellence
  • People and Team
  • Client/Stakeholder Relationships
  • Service Delivery and Commercial Awareness
  • Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

 

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